HOW TO FORMAT A COVER LETTER IN 2025

How to Format a Cover Letter in 2025

How to Format a Cover Letter in 2025

Blog Article

When you apply for a job, your cover letter is very important. It tells the company who you are, what you can do, and why you want the job.

In this blog, we’ll guide you through how to format a cover letter in 2025, step by step, using easy and simple words.

Let’s dive in!

Why a Cover Letter Matters


A cover letter gives a short and clear picture of:

  • Who you are

  • Why you want the job

  • What skills and experience you have


Even in 2025, a good cover letter helps you stand out and shows that you're serious about getting the job.

Cover Letter Format in 2025 – Quick Overview


Here’s a simple table that shows the order and content of a good cover letter:





































Section What to Include
Header Your name, phone, email, LinkedIn, and the date
Employer Info Manager’s name, company name, address
Salutation Greeting like “Dear Mr. Sharma”
Introduction The job you're applying for and why you want it
Body Paragraphs Your skills, experience, and key achievements
Closing Say thanks and ask for an interview
Sign-Off Closing words like “Sincerely” and your name

Step-by-Step Cover Letter Format


✅ Step 1: Header


Start with your personal details at the top:

  • Full name (bold)

  • Phone number

  • Email address (professional)

  • LinkedIn (if you have one)

  • Date


Next, write the company details:

  • Manager’s name

  • Company name

  • Company address


Example:
Maya Kapoor  

(987) 654-3210  

maya.kapoor@gmail.com  

linkedin.com/in/mayakapoor  



April 10, 2025  



Mr. Arjun Mehta  

FutureTech Solutions  

45 MG Road  

Mumbai, India

✅ Step 2: Greeting (Salutation)


Greet the person reading your letter.

Good examples:

  • Dear Mr. Mehta,

  • Dear Ms. Sharma,

  • Dear Hiring Manager,


Avoid using:
“To Whom It May Concern” or “Dear Sir/Madam”

✅ Step 3: Introduction Paragraph


Say which job you are applying for and why.

Example:
I am excited to apply for the Graphic Designer position at FutureTech. I saw the job posting and felt my creative design skills are a great match.

✅ Step 4: Main Body Paragraph(s)


In 1–2 short paragraphs, show your key skills and what you’ve done.

  • Talk about your top skills

  • Mention achievements or real work

  • Keep it short and simple


Example:
At school, I created posters for our design club. One poster got over 200 likes on social media. I enjoy using Photoshop and Canva to make creative designs.

✅ Step 5: Closing Paragraph


End your letter with a polite and confident message.

  • Say thank you

  • Show interest again

  • Ask for a meeting or interview


Example:
Thank you for reading my letter. I would love to join FutureTech’s design team. I hope we can meet and talk more about how I can help.

✅ Step 6: Sign-Off


Close your letter in a friendly, professional way.

Best closings to use:

  • Sincerely,

  • Best regards,

  • Thank you,


Example:
Sincerely,  

Maya Kapoor

Extra Tips for a Great Cover Letter


???? Use Simple Fonts


Choose easy-to-read fonts like:

  • Arial

  • Calibri

  • Times New Roman


Font size: 11 or 12

???? Keep It Neat



  • Use 1-inch margins

  • Use single or 1.15 line spacing

  • Keep it short: 250–400 words, 1 page only


???? Save It Right


Before sending your letter, save it the right way.

















File Type Why It’s Good
PDF Keeps your format perfect
DOCX Okay, but may change style

Example file name:
Maya-Kapoor-Graphic-Designer-Cover-Letter.pdf

How to Format a Cover Letter in Email


If you're sending your letter by email, you can write it directly in the email body instead of attaching it.

Follow this format:

  • Subject Line: Your Name – Job Title Application

  • Greeting

  • Short intro + body + closing

  • Your contact details at the end


Example:
Subject: Maya Kapoor – Graphic Designer Application  



Dear Mr. Mehta,  



I’m excited to apply for the Graphic Designer job at FutureTech. I created posters at school that got a lot of attention.



Please find my resume attached. Thank you for your time.  



Best regards,  



Maya Kapoor  

(987) 654-3210  

maya.kapoor@gmail.com

Full Sample Cover Letter – 2025 Format


Here’s a full example of how to format a cover letter in 2025:
Maya Kapoor  

(987) 654-3210  

maya.kapoor@gmail.com  

linkedin.com/in/mayakapoor  



April 10, 2025  



Mr. Arjun Mehta  

FutureTech Solutions  

45 MG Road  

Mumbai, India  



Dear Mr. Mehta,  



I am writing to apply for the Graphic Designer role at FutureTech Solutions. Your team’s creative work inspires me, and I would love to be part of it.



At my school, I designed posters and social media posts that were shared widely. I also won first place in our school’s art contest. I enjoy turning ideas into eye-catching designs.



I’d be excited to join FutureTech and help your team grow. Thank you for your time. I hope to hear from you soon.



Sincerely,  

Maya Kapoor

Try the JobsCruze AI Cover Letter Generator!


Writing on your own is great—but smart tools can help!

JobsCruze AI Cover Letter Tool lets you:

  • Save time

  • Create a professional letter

  • Match your skills to the job

  • Personalize for each company


How It Works:

  1. Enter job title, company name, and job post

  2. Add your info like skills, education, and experience

  3. Let AI write your cover letter

  4. Edit if needed

  5. Download and send!


Final Checklist – Cover Letter Format


Before submitting your letter, double-check:

✅ Your name and contact info
✅ Company details are correct
✅ You used a proper greeting
✅ Explained your interest clearly
✅ Shared your top skills
✅ Said thank you
✅ Signed your name
✅ Saved it as a PDF

Conclusion


Now you know how to format a cover letter in 2025!

A well-structured cover letter shows your personality, your skills, and your passion. Whether it’s for a job or internship, your letter can make a big difference.

With the right format and help from JobsCruze, you can impress any company.

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